Online Timesheet Systems
Designed for Recruitment companies our eTimesheet system is a simple-to-use online facility allowing workers to submit their hours, and have them authorised by the client, electronically. All that is needed is access to the web – it can be done online anytime, from your desktop, laptop or smartphone.
For the contractor it is quick and easy to use, requiring only a couple of minutes to fill out and submit a timesheet. For the client the system is even easier to use, login, review the timesheet and enter a PIN – that’s it. Both contractor and client are automatically notified by email when a timesheet is submitted and again, when the hours have been authorised.
Entering through a secure password protected login, the system allows both clients and contractors to see current and future bookings and also to view a complete history of all work carried out. It also allows any timesheet to be printed out for a permanent record.
For the recruitment company there is a sophisticated web-based Administration system. This enables consultants to input contractor bookings including all essentials details: client, date, venue, contractor, charge and pay rates, flagging missing information.
The system automatically rolls-over on-going and period bookings, and displays the current state of the booking – if the timesheet has been submitted or is still outstanding. Because both clients and contractors process their timesheets electronically, it means that there are fewer delays and less time wasted chasing missing or unauthorised timesheets.
AWR
Following the implementation of the Agency Workers Regulations on 1st October 2011, the pressure to ensure compliance with the new rights of temporary workers has increased. To verify that the tracking of entitlement and the provision of comparator information is in place we have created a new AWR Module for our eTimesheets system. This provides automatic calculation of a workers AWR Clock for each client. It also provides a simple online AWR Comparator Questionaire to be filled in by a suitable client representative.
Benefits and Features
- Simplifies administration and reduces overheads
- Eliminates paper timesheets and other error-prone manual processes
- Compatible with all major browsers
- Can be accessed from anywhere with an internet connection 24 hours-a-day, 365 days-a-year
- Single screen interface for Timesheet management
- Instant updates and live timesheet status
- Advanced booking, client and contractor search
- Automated Client and Contractor email notifications
- Optional AWR module
- Optional SMS system for Contractor notifications
- Instant calculation and display of Cost, Charge and Margin
- Automatic roll-over of ongoing and ‘period’ bookings
- Secure – multi-level user access through passworded login